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1.
The date field
should only include the date. An example of a valid date is
“01/01/2004”. An example of an invalid date is “01/01/2004
12:01:01PM”.
2.
Dates should have
4-digit years. “01/01/2004” is valid where “01/01/04”
is not.
3.
OCR and full text
from electronic discovery should maintain original formatting. Some EDD and OCR
applications replace spaces, soft returns and hard returns with characters
other than spaces, soft returns and hard returns. If the original text is
“Best Practices”, then the database OCR field should never contain:
“BestPractices”, “Best/Practices” or
“Best@Practices”.
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(C)2005 Ad Litem Consulting, Inc.
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About Litigation Support Technical Standards
This document was initially designed to eliminate any discrepancy between firm technical needs and how the vendor created the technical aspect of their products. Litigation Support spends needless hours changing the vendor delivery. The firm pays for product that litigation support will have to modify. Today, the document covers as many technical requirements as possible for as many types of discovery and software as possible.
To get a good idea of the reason for these explicit directions, please visit the final section of this document entitled, “Things not to do”. All of these examples are from real life. All of these examples caused headaches, delaying reviews, productions and more.
I hope that this document is helpful to you.
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