3.16 Transcripts

While there are a wide range of court reporters and companies in the marketplace, every professional should be able to provide their product in one of our accepted formats. The goal is to minimize the amount of time required by law firm staff to make transcripts usable by the legal team.

The vendor should never add their company information to the header or footer.

File Format

The Firm uses [ Enter Application Name ] for transcript management (e.g. LiveNote, Summation, Sanction, etc.) The following formats are our accepted formats, in order of preferences (most to least):

1. _______________________________;  2. _________________________________;

3. _______________________________;  4. _________________________________;

5. _______________________________;  6. _________________________________;

Many court reporters deliver transcripts as an executable E-Transcript. These are acceptable, so long as the “.exe” file can export to a preferred format, as outlined above.

Media (Delivery Format)

While transcripts are very small in file size, the floppy is slowly disappearing from the PC landscape. In fact, the floppy is an option on some models of computer and laptops. Today, a CD or DVD burner comes standard on the majority of PCs and laptops. An external CD burner costs ~$50. A blank CD costs about $0.10 when bought en masse. Further, no one and no magnet can accidentally modify or delete the court reporter’s work.

The following are our accepted formats, in order of preference (most to least):

1. CD or DVD;

2. 3.5” floppy disk;

Delivery via email is acceptable as a stopgap measure for emergencies or for delivery of a draft version before delivery of the final. All transcripts require a final CD, DVD or floppy.

Labels

The Firm has a vast library of transcripts. While every transcript is loaded into software for actual use, it is critical that the delivery media be easy to identify for inventory purposes. The Firm requests that the following information appear on all transcript media deliveries:

1.       Vendor name

2.       Vendor address

3.       Vendor phone

4.       Vendor email or web site

5.       Names of deponents

6.       Dates of depositions

7.       Times of depositions

Quality and Production Errors

Errors may result in outright rejection of product, reduction in payment due to internal technical time spent to reformat a transcript for import or a simple request for resubmission of product. The decision may be a factor of time and attorney discretion.