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This folder contains
multi-page ASCII text files named for the image key or the first page of the
document.
Different document review
systems load OCR in different fashions. As such, this document includes
organization and formatting considerations valid for every format. To learn the
actual technical syntax, please refer to the software section for examples. Regardless of software title, there are
attributes common to each software, such as filenames and organization.
While different OCR programs
produce different types of output, the firm requires the vendor’s product
to match the naming conventions and organizational schemas outlined here.
The OCR filename must match
the complete image key. As most programs load the OCR by matching the image key
to the text file, all OCR for the entire document should reside in the single
image key text file.
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IMAGE KEY
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BEGBATES
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ENDBATES
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OCR FILENAME
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CONTAINS
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A001
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A001
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A005
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A001.TXT
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OCR for A001…A005
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A006
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A006
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A006
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A006.TXT
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OCR for A006
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A007
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A007
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A070
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A007.TXT
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OCR for A007…A070
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All load files and files for loading, regardless of
application, should reflect this rule.
Note: The Bates names should be 7 numbers wide. They
are limited here due to brevity.
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