Litigation Support Technical Standards
by Mark Lieb



Sample Content
  • Table of Contents
  • Introduction
  • For Vendors
  • For Firms


    • Business Standards
  • Cost Codes
  • Outgoing Media Kit
  • RFQs
  • Quotes


    • Technical Standards
  • Media Labels
  • Bates Schemes
  • Native Files
  • File-Folder Names


    • Downloads
  • The Standard
  • The Book


    • Software Load Files
  • CaseSoft
  • IPRO
  • To Be Added


    • What Not To Do
  • Media Labels
  • Load Files
  • Transcripts
  • General Errors


    • More Resources
  • LSVA
  • Litigation Support
  • Ad Litem Consulting


    • Mark Lieb
    Ad Litem Consulting



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    3.03 CD Content and Organization

    Each CD should contain the same folders each time. This structure is important, as the media is not copied to a single subfolder. Instead, “data” goes under a different folder tree than “images”. If not segregated, Litigation Support will have to perform this separation.

     

    D:\[VOLUME NAME]\

    Your CD should have a root folder, named the same as the volume name.

    D:\[VOLUME NAME]\IMAGES\

    All images and image subfolders reside here.

    D:\[VOLUME NAME]\OCR\

    This folder contains multi-page ASCII text files. The filename matches the “BegBates” key, e.g. A001.TXT, A011.TXT, and A013.TXT.

    D:\[VOLUME NAME]\DATA\

    All “load”, “database”, “structure” and technical files reside here.

    D:\[VOLUME NAME]\PROJECT\

    1. Document coding instructions,

    2. Project manuals,

    3. Vendor contact information,

    4. Source information,

    5. Ranges information.

    D:\[VOLUME NAME]\ATTACH\

    All native files reside here, as applicable.

     

    NOTE: Each CD must be self-contained. This means a CD containing A001…A010 must contain the images, database load file, OCR and cross reference file for A001...A010. A delivery of CD01...CD10 should have the load files for CD01 on CD01. Having load files for CD01...CD10 all reside on CD10 is incorrect. If the firm loses the “load files” CD, the corresponding CDs may not be usable. Further, this means tracking down 2 CDs every time there is a problem.

     

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    About Litigation Support Technical Standards

    This document was initially designed to eliminate any discrepancy between firm technical needs and how the vendor created the technical aspect of their products. Litigation Support spends needless hours changing the vendor delivery. The firm pays for product that litigation support will have to modify. Today, the document covers as many technical requirements as possible for as many types of discovery and software as possible.

    To get a good idea of the reason for these explicit directions, please visit the final section of this document entitled, “Things not to do”. All of these examples are from real life. All of these examples caused headaches, delaying reviews, productions and more.

    I hope that this document is helpful to you.

























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