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The following information
should be visible on the CD, DVD, Tape, or a space provided where the
information can be written clearly later. Some vendors forget to write their
own contact information on the labels. It is helpful to have the contact
information for the media’s creator.
Please reference the examples
on the following pages.
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Required
Fields
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Sample Values and Examples
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Vendor
Name
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ACME Scanning and Coding
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Vendor
Address
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123 Main Street
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Vendor
Phone
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(555) 555-1212 (voice) /
(555) 555-1213 (fax)
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Date
of Media Creation
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12/02/2003
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Format
Type
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CD, DVD
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Volume
Name
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Examples are "FER001,
FER002, FER003"
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X
/ Y
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Examples are "1 /
3", “2 / 3”, “3 / 3”; or just “1 of
1”
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Bates Ranges
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Examples are "FER000001
– FER001300"
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Client-Matter
Number
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Example, "320123
– 00123"
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Image
Count
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13,000 TIF images
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A Note on Handwriting
A hand-written label is not
acceptable. Handwritten labels are cryptic and illegible. Further, a pen can
damage the media. Vendors should not make the firm re-label media. The purpose
of the label is to provide a complete picture of the origin and content. If a
label must have handwriting, script is preferred. Cursive handwriting is never
acceptable. Bear in mind that other people have to read your writing.
Remember, the firm is making
significant investment of the client's money. The media provides the first
impression of the vendor's work. Perception is reality. If the delivery looks
boiler room, then the Litigation Support persons will view the vendor as boiler
room quality. If a vendor is sloppy on their label, chances are they are sloppy
in all else they do.
Basic Information – Generic Template
Basic Information – Example with Play Data
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